Summer weddings in the Hudson Valley are full of magic—rolling hills, blooming gardens, golden sunsets. But with all that sunshine comes the need to keep your guests cool, hydrated, and happy. At Shale Hill Catering, we believe thoughtful details make all the difference. Here are our favorite ways to keep your event stylish and your guests refreshed.

Elegant Hand Fans as Functional Favors

Nothing says “we thought of everything” like a hand fan waiting at your guests’ seats. Not only do they offer immediate relief from the summer heat, but they also double as charming, personalized wedding favors.

Ideas for display:

Place fans in a vintage basket at the ceremony entrance with a sign that says, “For your comfort.”
Tie on small tags with your wedding date or a meaningful quote.
Incorporate them into your ceremony programs for a dual-purpose keepsake.

Where to buy:

Wedding Favorites – Custom Folding Fans
Abbey & Izzie Designs – Personalized Paper Fans
Forever Wedding Favors – Elegant Hand Fans

These are particularly great for barn weddings, garden ceremonies, and vineyard venues throughout the Hudson Valley.

Parasols & Umbrellas That Look as Good as They Work

Parasols and umbrellas aren’t just functional—they’re fabulous. Whether you’re shading guests during the ceremony or offering protection in case of a passing storm, these accessories serve both style and purpose.

Why we love them:

Lace parasols add vintage elegance to a garden or orchard setting.
Clear dome umbrellas create magical photo opportunities and protect hair/makeup.
Offering umbrellas makes guests feel extra cared for, especially older family members.

Display ideas:

Lean parasols in buckets with signs like “Shade yourself with love.”
Provide umbrellas during cocktail hour near open patios or tents.

Top sources:

Refreshing Bites & Drinks That Beat the Heat

Pairing a summer menu with cooling dishes and drinks is one of the best ways to help your guests stay energized—and excited to dance.

Cool catering ideas from Shale Hill:

Appetizers: Cucumber rounds with whipped feta, chilled gazpacho shooters, summer bruschetta with tomato and peach.
Drinks: Frozen rosé (frosé), sparkling mint lemonade, cucumber spritzers, and mocktail infusions for non-drinkers.
Desserts: Mini ice cream sandwiches, fruit tarts, lemon sorbet cups, or even popsicle carts!

Hydration station must-haves:

Glass dispensers with fruit-infused water (think strawberry-basil or citrus-cucumber).
Reusable cups with paper straws or personalized drink tags.
Shade coverings or umbrellas to keep drinks cold.

Whether it's a lakeside wedding or mountaintop ceremony, chilled refreshments help guests stay relaxed and ready to celebrate.

Comfort Extras Your Guests Will Love

The best weddings are the ones where guests feel like every detail was planned with them in mind. A few small additions can make a major impact on their comfort—and your memories.

Shale Hill couples love:

Cooling towels: Offer lavender-scented, chilled towels in rustic baskets.
Mini misting fans: Pass them out for long ceremonies or outdoor receptions.
Flip-flops & sunglasses: Provide a “dancing shoes” station and stylish shades.
Shaded lounges: Set up tents or garden umbrellas with plush seating and throw pillows.

Don’t forget signage! Charming chalkboards or acrylic signs elevate these touches from practical to Pinterest-worthy.

Add a Little Hudson Valley Charm

Since you're getting married in one of the most beautiful regions in the country, why not celebrate it in your details? Local touches help personalize your day and support the community.

Ideas that reflect the region:

Favors: Mini jars of Hudson Valley honey, local lavender sachets, or homemade jam.
Herbal elements: Use rosemary, basil, or mint in cocktails, centerpieces, or napkin wraps.
Decor: Feature native wildflowers in your floral design and signage using reclaimed barnwood.

Local details help guests feel immersed in the setting—and give your day a meaningful regional flair.

Let Shale Hill Help You Keep It Cool

We specialize in weddings that reflect the season, the region, and the couple’s vision. From chilled menus to thoughtful touches, our catering team is here to make sure every detail delights your guests.

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Let’s plan something fresh, beautiful, and totally cool, together.